Keeping your mailbox clean is a daunting task. Keeping track of whats important and what to reply to within the limited time you have can be even more troublesome. There is a simple algorithm that runs in my mind when i’m Reading and Replying Emails.
Select Case Importance
Case: Very Important
Read and Reply
Reply if it will take less than 5 mins
Read if it takes less than a minute
Reply if it takes less than 2 mins
Case : Not Important
Read if I have no work and if it takes less than 10 Seconds.
Move to Archive.
Do not reply
Open. Skim for 5 Seconds.
Delete if it is spam
Move to inbox and follow algorithm above based on importance.
This way I don’t have emails piling up in my mail box. This applies to SMS as well.
How do you manage your mails?